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`Delegates Corner
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` Some general information about areas of interest to 3GPP delegates.
`
` Information about TSGs or WGs
`
`
`
`In the Specifications Group section of this site, you will see the Structure
`of the Technical Specification Groups (TSGs). Each of the four TSGs is
`made up of several Working Groups (WGs) which deal with specific parts
`of the TSG’s work.
`All of the important information and documents relating to each TSG or
`WG can be found via the homepage for that group.
`
` Teach yourself 3GPP
`
`The first 3GPP methods seminar was held at ETSI headquarters in June
`2009. The presentations given there are still relevant and are freely
`available from the 3GPP web site (Click here) Covering the following
`topics;
`
`3GPP Intro, Basics, Meetings, Rules, Following the work, Preparing
`meetings, Organizing and chairing meetings, Work Plan, Work items, WID
`improvement, Spec numbering, Drafting specs, Change Requests,
`Chairman’s Role, Elections, Voting, Electronic meetings, Funding, Legal
`aspects.
`
`The presentations were filmed see the movie ....
`
` Who can participate as a delegate?
`
`Contents [Hide]
` Teach yourself 3GPP
` Who can par죋cipate as a delegate?
` How do I connect to the mee죋ng server?
` Registra죋on and par죋cipa죋on
` Par죋cipant lists – why are they important?
` Officials
` Change of employer, restructuring of organiza죋on, etc.
` Documents area
` Contribu죋ng
` Loca죋on
` Hos죋ng
` Invita죋on
` Document Numbering
` Mee죋ng Document Templates
` Draing Technical Specifica죋ons and Technical Reports
` Responsible behaviour
` Feedback
` Centralized edi죋ng tools
`
`Search
`
`3GPP Website: Search for...
`
`Search and download specs, docs, CRs and more from
`the 3GPP FTP Server:
`
`ADVANCED FTP SEARCH
`
`More news...
`Initial Cellular V2X standard
`completed
`Read about recent 3GPP enhancements for V2X for
`direct communication (between vehicles, vehicle to
`pedestrian and vehicle to infrastructure) and for
`cellular communications with networks...more
`
`3GPP drives GSMR to a new track
`At the recent 3GPP SA plenary, a study item was
`approved to investigate the requirements for a new
`railway communication system, as a successor to the
`GSMR service...more
`
`Representatives of members of participating Organizational Partners (i.e. Individual Members)
`Representatives of Organizational Partners
`Representatives of Market Representation Partners.
`Representatives of Observers and Guests
`
`News Feeds
`
`3GPP News
`3GPP tweets
`
`Precise details are given in the 3GPP Working Procedures.
`
` How do I connect to the meeting server?
`
`All is revealed here.
`
` Registration and participation
`
`Delegates must register in advance of the meeting their intention to participate. Regitration is online, using the URL given
`in the meeting invitation or via the link shown against the meeting on the portal (Meetings tab) or web site meeting page (e.g.
`for RAN1). Ensure you register under the correct company or other organization. If this is your first 3GPP meeting and your are
`unknown to our database, you will have to follow the instructions for creating a new "person" record. See below for how to
`proceed if you change employer or if your employer restructures its business. When you have successfully registered for a
`meeting, you will receive an automatic acknowledgment email. Keep this safe! you will need to refer to it for confirming
`your presence at the meeting. This email also contains a hyperlink to enable you to print your meeting badge: you are
`responsible for printing that badge, and you must wear it throughout the meeting. At the meeting venue, the host will provide
`a limited number of badge holders, but you are encouraged to retain your badge holder and to reuse it for each 3GPP
`meeting you attend.
`
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`When you are at the meeting, wear your badge throughout the meeting, and once the meeting has started (and before it
`finishes), you must "check in" to confirm your presence. Instructions for how to checkin on line are given in the registration
`acknowlegment email (which is why you must keep that email safe!).
`
`Occasionally for example, at ad hoc meetings which, exceptionally, are not supported by MCC, or at venues where it is
`technically impossible for MCC to install a local meeting server it will be necessary to check in by signing against your name
`on a paper attendance sheet; in this case, it is your signature which confirms your presence.
`
`If you do not check in at the meeting, the organization you represent may lose voting rights.
`
`3GPP etiquette demands that you
`
`do not check in using another colleague's token (or by forging his signature);
`at venues where several groups are holding parallel meetings, do not check in for meetings other than those in which you actually
`participate.
`
`If you have forgotten to register in advance, all is not lost: register straight away and receive your checkin token and badge
`URL. You remain responsible for printing and wearing your badge. Unless you have registered, you will not be able to
`check in, and your organization may lose voting rights.
`
`Note that registering for the meeting is quite independent of booking hotel accommodation!
`
`When you register for a meeting, you will have to identify yourself, either by your ETSI OnLine account coordinates or by your
`name and email address. If you have recently changed employer, or have a new email address, DO NOT CREATE A NEW
`PERSON RECORD during the registration process, but follow the link to update your existing record first.
`
`By default, you will be registered as representing your employer at the meeting, as long as that employer is a 3GPP Individual
`Member organization. If you wish to represent any other organization, select it from the appropriate list. When representing an
`organization other than your employer, at the moment you confirm your registration, an email will be automatically sent to both
`the TSG/WG Secretary and the official contact person of the represented organization informing them of the fact.
`
`If you wish to represent an Individual Member other than your employer, do not create a new Person record in our database.
`Use your existing record, but select the appropriate "represented organization" from the pulldown list as described above.
`
` Participant lists – why are they important?
`
`Participation in TSG and WG meetings is recorded by the Support Team based on online checkin (or, exceptionally,
`signatures on the participants list). An Individual Member organization’s right to vote in a particular group (TSG or WG)
`depends on its delegates’ participating and being recorded as participating in meetings of that group. The official
`participation record appears in the secretary’s report of the meeting, and the Individual Member organization you represent
`will acquire / maintain the right to vote at that meeting.
`
`If you (or a colleague from the same organization) does not attend a group for three "ordinary" meetings, the IM will lose the
`right to vote at subsequent meetings. Find more information on voting rights here (especially slide 18 ff).
`
`If you do not sign check in, you will be deemed not to have participated in the meeting! Note that you will not be able to check
`in online after the meeting has finished.
`
` Officials
`
`Each TSG has a Chairman and up to three ViceChairmen who are from member organizations, and a secretary from the
`3GPP support team. The arrangements for WGs are similar, but WGs may have a maximum of two ViceChairmen. Contact
`details of the officials can be obtained from the homepage of the individual TSG or WG (e.g. for SA4).
`
`See the Elections section of the site for details of the imminent elections and recent results.
`
`For more information on the election of officials; see the 3GPP Working Procedures.
`
`At the start of every meeting, the chairman shall read out a statement concerning declaration of Intellectual Property and a
`statement concerning compliance with antitrust (compatition) law. He shall also mention the conditions of LAN and internet
`fair usage usage (cited below).
`
` Change of employer, restructuring of organization, etc.
`
`If you change your contact coordinates, you should immediately take steps to update your Person record held by 3GPP. If you
`have an ETSIOnLine (EOL) account, you should update your own coordinates by visiting this page and correcting your own
`record. If your email address has changed, you should take particular care to tick the check box to force all exploder lists
`managed by 3GPP to be updated to reflect that new address. If you do not have an EOL account, you should send an email to
`3GPP Contact with full details of your new coordinates, and MCC will update the record for you. However, if you change
`employer, your old EOL account will no longer be valid, and you should email us with full details of your new employer. We
`will issue a new EOL account and cancel the previous one.
`
`When a company restructures, or is involved in a takeover or merger, the company may itself inform the appropriate OP(s) of
`the change and in due course the OPs will inform the 3GPP Support Team. In this case, we will make appropriate changes to
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`all affected employees of the organizations concerned, and delegates need take no explicit action (other than to check that
`their new coordinates are correctly recorded).
`
`If you change employer, you are of course no longer eligible to represent the old employer, unless it is within the same group
`of companies. If the new employer is a 3GPP Individual Member (or OP, MRP, etc) you are immediately able to attend
`meetings representing that new organization. If a member organization restructures itself, its delegates may find that they are
`no longer employed by their original organization. However, changes in 3GPP membership normally occur rather later, and
`the original memberships will persist for some time. Until the new structure becomes reflected in the 3GPP membership, you
`may continue to attend meetings representing your former organization.
`
` Documents area
`
`Each TSG or WG has a specific documents area allocated on the 3GPP ftp server. This is where you will find the all meeting
`documents including invitations, agenda, reports, contributions (TDocs) relating to that group. Delegates are advised to
`download and read all documents prior to the meeting. This will avoid saturating the meeting network during the first
`minutes at the start of the meeting.
`
`During the meeting, new documents are made avaiable on the local meeting server in the Inbox folder pertaining to the group
`in question. The secretary may copy them to the main public server from time to time during the meeting if time permits. After
`the end of the meeting, the secretary will ensure that the public server is brought up to date with all documents created during
`the meeting.
`
`Downloading meeting documents individually using HTTP is very timeconsuming, and delegates are strongly encouraged to
`use FTP. Some organizations configure employees’ PCs to inhibit the use of FTP: delegates may wish to ask their IT
`department to relax this restriction to enable more efficient meeting participation. Bear in mind that some meetings deal with
`over a thousand TDocs.
`
`Archeological note: Written contributions are referred to as TDocs (or tdocs). This is an abbreviation of "temporary document"
`and in the longago (pre3GPP) era of allpaper meetings, signified that such documents’ lifespan was limited to the meeting
`at which they were presented. Following the meeting, TDocs were destroyed. If any information presented in a TDoc was to
`have continuing validity afterwards, it had to be captured in a "permenant document" or in the meeting report. For this reason,
`it was not legitimate for a publishable deliverable (TS or TR in 3GPP context) to use a TDoc as a reference. 3GPP has always
`operated 100% electronic (0% paper) as far as contribution documents are concerned. Documents are not deleted following
`the meeting, but are retained on the public server indefinitely. Neverthess, the term "TDoc" persists. But 3GPP has no concept
`of "permanent documents".
`
` Contributing
`
`Any 3GPP Individual Member or OP or MRP may make a contribution to a 3GPP meeting. Each meeting invitation will contain
`details of how to register and provide contributions for that meeting. See the Meetings pages of the web site or, more usefully,
`the Meetings tab of the 3GPP Portal for more details. All bona fide 3GPP delegates will be issued with an ETSIOnLine (EOL)
`account, and we will notify you of your username and your password. You should use these credentials when registering for a
`meeting (see above) and you must log in on the 3GPP Portal to perform certain operations, in particular, reserving a TDoc
`number.
`
`Organizations which have been granted temporary Guest or Observer status are not allowed to make technical contributions.
`
`Organizations which are not Individual Members of 3GPP (or are not OPs or MRPs) must not appear as the "source" of a
`technical contribution other than those classified as as Liaison Statements. There is no restriction on organizations with which
`3GPP may exchange Liaison Statements other than outgoing LSs to the ITU, as identified in the 3GPP Working Procedures.
`
`You should familiarize yourself with the user instructions for the portal, and take great care to select the correct TDoc type
`when reserving a number.
`
` Location
`
`Most 3GPP meetings are held in countries / regions in which 3GPP Individual Members are based (Europe, North America,
`Asia.) Meeting locations tend to reflect the geographical diversity of the TSG and WG participants. Meetings may occasionally
`be hosted outside these regions by agreement of the delegates and, if necessary, the PCG.
`
` Hosting
`
`Any 3GPP Individual Member or group thereof may host a meeting. For more information on hosting requirements see here....
`
` Invitation
`
`Invitations for 3GPP meetings supplying the necessary logistical information are to be distributed by the host at least 21 days
`in advance, to the TSG or WG membership via the appropriate email exploder, and also posted on the 3GPP website.
`
`You may consult the meetings page for individual TSG or WGs or the Meetings tab of the 3GPP Portal where you will find the
`archives of past meetings, and information relating to any future meetings for that group.
`
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` Document Numbering
`
`Delegates Corner
`
`Each TSG or WG meeting has a structured numbering scheme for its documents. Delegates wishing to make contributions
`must first obtain a document number via the 3GPP Portal.
`
`Note that the obsolete Automatic Document Numbering (ADN) tool is no longer in use.
`
` Meeting Document Templates
`
`Several templates exist for submitting contributions to meetings. These can be found on the respective meeting folder on the
`ftp server, based on generic templates available in the information directory
`
`Skeleton of Technical Specification and Technical Report documents
`TS/TR presentation to TSG cover sheet
`Change Request (CR) cover sheet
`Liaison Statement (LS)
`Work Item Description (WID)
`Work Item status report
`Work Item exception sheet
`3GPP presentation
`Proxy vote form
`Visa application letter template
`Configuring WiFi access (presentation)
`
` Drafting Technical Specifications and Technical Reports
`
`Use the skeleton documents provided (via the section above).
`
`Follow the guidance of the online rapporteurs' tutorial.
`
`Follow the drafting rules (all of them!) given in 3GPP TR 21.801.
`
`Also follow the procedural rules given in the 3GPP Working Procedures and the TSG procedures in 3GPP TR 21.900.
`
`Use common sense. If that fails, ask your group’s Support Team Project Manager.
`
` Responsible behaviour
`
`Delegates are reminded that they share the meeting IT resources with their fellow delegates. You should not abuse the
`service by using bandwidthhogging applications such as movie downloads, streaming video, webbased gaming, etc during
`the meeting. Use the internet service in your hotel rooms for this!
`
`Delegates must respect the law of the hosting country, and should not visit prohibited internet sites.
`
`In cases of persistent abuse of the internet bandwidth, MCC may restrict individual’s use of the service.
`
`In particular, the PCG has laid down the following network usage conditions:
`
`1. Users shall not use the network to engage in illegal activities. This includes activities such as copyright violation, hacking,
`espionage or any other activity that may be prohibited by local laws.
`
`2. Users shall not engage in nonworkrelated activities that consume excessive bandwidth or cause significant degradation
`of the performance of the network.
`
`Since the network is a shared resource, users should exercise some basic etiquette when using the 3GPP network at a
`meeting. It is understood that high bandwidth applications such as downloading large files or video streaming might be
`required for business purposes, but delegates should be strongly discouraged from performing these activities for personal
`use. Downloading a movie or doing something in an interactive environment for personal use essentially wastes bandwidth
`that others need to make the meeting effective. The meeting chairman should remind end users that the network is a shared
`resource; the more one user grabs, the less there is for another. Email and its attachments already take up significant
`bandwidth (certain email programs are not very bandwidth efficient). In case of need the chair can ask the delegates to restrict
`IT usage to things that are essential for the meeting itself.
`
`1. DON’T place your WiFi device in adhoc mode
`2. DON’T set up a personal hotspot in the meeting room
`3. DO try 802.11a if your WiFi device supports it
`4. DON’T manually allocate an IP address
`5. DON’T be a bandwidth hog by streaming video, playing online games, or downloading huge files
`6. DON’T use packet probing software which clogs the local network (e.g., packet sniffers or port scanners)
`
` Feedback
`
`For many meatings, delegates are encouraged to provide feedback on their 3GPP meeting experience via a short webbased
`survey. The URL of the survey will be made known to participants.
`http://www.3gpp.org/specificationsgroups/delegatescorner
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`
` Centralized editing tools
`
`Certain TSs contain formal SDL diagrams, MSC diagrams, and tests using TTCN. These require specialist tools to edit (see
`3GPP TR 21.801 annex H.5 and annex I. These tools are expensive to purchase or license, so ETSI graciously makes a
`centralized instance of the tools available for the use of 3GPP delegates.
`
`In order to use such tools, refer to the guideline document, then contact ETSI Helpdesk to obtain a personal account.
`
`
`
`
`
`
`
`Page updated:
`
`20161018 & 19: General bringing up to date (JMM).
`20151020: New template for LSs (JMM).
`20140603: additional PowerPoint skeleton added, 16:9 aspect ratio (JMM).
`20140521: Hyperlink to 3GPP PowerPoint presentation updated (JMM).
`
`FULL MEETING CALENDAR
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`LTEAdvanced
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`©3GPP 2017
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