7/31/2018
`
`Delegates Corner
`
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`Delegates Corner
`
` Some general information about areas of interest to 3GPP delegates.
`
` Information about TSGs or WGs
`
`
`
`In the Specifications Group section of
`this site, you will see the Structure of
`the Technical Specification Groups
`(TSGs). Each of the four TSGs is
`made up of several Working Groups
`(WGs) which deal with specific parts of
`the TSG’s work.
`All of the important information and
`documents relating to each TSG or
`WG can be found via the homepage
`for that group.
`
` Teach yourself 3GPP
`
`The first 3GPP methods seminar was
`held at ETSI headquarters in June
`2009. The presentations given there
`are still relevant and are freely
`available from the 3GPP web site -
`(Click here) - Covering the following
`topics;
`
`Contents [Hide]
` Teach yourself 3GPP
` Who can parcipate as a delegate?
` How do I connect to the meeng server?
` Registraon and parcipaon
` Parcipant lists – why are they important?
` Officials
` Change of employer, restructuring of organizaon, etc.
`I am a new delegate. How do I decide which TSGs or WGs are of interest to me and my employer?
` Documents area
` Contribung
` Locaon
` Hosng
` Invitaon
` Document Numbering
` Meeng Document Templates
` Draing Technical Specificaons and Technical Reports
` Responsible behaviour
` Feedback
` Centralized eding tools
`Use of proxy votes
`
`3GPP Intro, Basics, Meetings, Rules, Following the work, Preparing meetings, Organizing and chairing meetings, Work Plan,
`Work items, WID improvement, Spec numbering, Drafting specs, Change Requests, Chairman’s Role, Elections, Voting,
`Electronic meetings, Funding, Legal aspects.
`
`The presentations were filmed - see the movie ....
`
` Who can participate as a delegate?
`
`Representatives of members of participating Organizational Partners (i.e. Individual Members)
`Representatives of Organizational Partners
`Representatives of Market Representation Partners.
`Representatives of Observers and Guests
`
`Precise details are given in the 3GPP Working Procedures.
`
` How do I connect to the meeting server?
`
`All is revealed here.
`
` Registration and participation
`
`Search
`
`3GPP Website: Search for...
`
`Search and download specs, docs, CRs and more from
`the 3GPP FTP Server:
`
`ADVANCED FTP SEARCH
`
`Recent news stories
`
`Links to some of the news stories that were recently
`on the home page and news pages:
`
`REL-15 ANNOUNCEMENT ON STAND-ALONE NR
`
`3GPP 5G DESCRIPTION FOR IMT-2020 (1 OF 3)
`
`SYSTEM ARCHITECTURE MILESTONE OF 5G
`PHASE 1 IS ACHIEVED
`
`MISSION CRITICAL SERVICES IN 3GPP
`
`TOWARDS A BETTER PUBLIC WARNING SYSTEM
`(EPWS)
`
`MANAGEMENT, ORCHESTRATION AND
`CHARGING FOR 5G NETWORKS
`
`
`
`
`
`News Feeds
`
`3GPP News
`
`3GPP tweets
`
`3GPP webinars
`
`Delegates must register - in advance of the meeting - their intention to participate. Regitration is on-line, using the URL given in
`the meeting invitation or via the link shown against the meeting on the portal (Meetings tab) or web site meeting page (e.g. for
`RAN1). Ensure you register under the correct company or other organization. If this is your first 3GPP meeting and your are
`unknown to our database, you will have to follow the instructions for creating a new "person" record. See below for how to
`proceed if you change employer or if your employer restructures its business. When you have successfully registered for a
`meeting, you will receive an automatic acknowledgment email. Keep this safe! - you will need to refer to it for confirming
`
`http://www.3gpp.org/specifications-groups/delegates-corner
`
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`
`Intellectual Ventures II LLC Ex. 2003
`Ericsson Inc. v. Intellectual Ventures
`IPR2018-01380
`
`

`

`Delegates Corner
`7/31/2018
`your presence at the meeting. This email also contains a hyperlink to enable you to print your meeting badge: you are
`responsible for printing that badge, and you must wear it throughout the meeting. At the meeting venue, the host will provide a
`limited number of badge holders, but you are encouraged to retain your badge holder and to re-use it for each 3GPP meeting
`you attend.
`
`When you are at the meeting, wear your badge throughout the meeting, and once the meeting has started (and before it
`finishes), you must "check in" to confirm your presence. Instructions for how to check-in on line are given in the registration
`acknowlegment email (which is why you must keep that email safe!).
`
`Occasionally - for example, at ad hoc meetings which, exceptionally, are not supported by MCC, or at venues where it is
`technically impossible for MCC to install a local meeting server - it will be necessary to check in by signing against your name
`on a paper attendance sheet; in this case, it is your signature which confirms your presence.
`
`If you do not check in at the meeting, the organization you represent may lose voting rights.
`
`3GPP etiquette demands that you
`
`do not check in using another colleague's token (or by forging his signature);
`at venues where several groups are holding parallel meetings, do not check in for meetings other than those in which you actually
`participate.
`
`If you have forgotten to register in advance, all is not lost: register straight away and receive your check-in token and badge
`URL. You remain responsible for printing - and wearing - your badge. Unless you have registered, you will not be able to check
`in, and your organization may lose voting rights.
`
`Note that registering for the meeting is quite independent of booking hotel accommodation!
`
`When you register for a meeting, you will have to identify yourself, either by your ETSI On-Line account coordinates or by your
`name and email address. If you have recently changed employer, or have a new email address, DO NOT CREATE A NEW
`PERSON RECORD during the registration process, but follow the link to update your existing record first.
`
`By default, you will be registered as representing your employer at the meeting, as long as that employer is a 3GPP Individual
`Member organization. If you wish to represent any other organization, select it from the appropriate list. When representing an
`organization other than your employer, at the moment you confirm your registration, an email will be automatically sent to both
`the TSG/WG Secretary and the official contact person of the represented organization informing them of the fact.
`
`If you wish to represent an Individual Member other than your employer, do not create a new Person record in our database.
`Use your existing record, but select the appropriate "represented organization" from the pull-down list as described above.
`
` Participant lists – why are they important?
`
`Participation in TSG and WG meetings is recorded by the Support Team based on on-line check-in (or, exceptionally, signatures
`on the participants list). An Individual Member organization’s right to vote in a particular group (TSG or WG) depends on its
`delegates’ participating - and being recorded as participating - in meetings of that group. The official participation record
`appears in the secretary’s report of the meeting, and the Individual Member organization you represent will acquire / maintain
`the right to vote at that meeting.
`
`If you (or a colleague from the same organization) does not attend a group for three "ordinary" meetings, the IM will lose the
`right to vote at subsequent meetings. Find more information on voting rights here (especially slide 18 ff).
`
`If you do not sign check in, you will be deemed not to have participated in the meeting! Note that you will not be able to check in
`on-line after the meeting has finished.
`
` Officials
`
`Each TSG has a Chairman and up to three Vice-Chairmen who are from member organizations, and a secretary from the 3GPP
`support team. The arrangements for WGs are similar, but WGs may have a maximum of two Vice-Chairmen. Contact details of
`the officials can be obtained from the homepage of the individual TSG or WG (e.g. for SA4).
`
`See the Elections section of the site for details of the imminent elections and recent results.
`
`For more information on the election of officials; see the 3GPP Working Procedures.
`
`At the start of every meeting, the chairman shall read out a statement concerning declaration of Intellectual Property and a
`statement concerning compliance with antitrust (compatition) law. He shall also mention the conditions of LAN and internet fair
`usage usage (cited below).
`
` Change of employer, restructuring of organization, etc.
`
`If you change employer, let MCC know (mailto:3gppMembership@etsi.org) and we wll update your records. If you change any
`other parameters of your Person record, e.g. your contact coordinates, you should immediately take steps to update your
`Person record held by 3GPP. If you have an ETSI-On-Line (EOL) account, you should update your own coordinates by
`visiting this page and correcting your own record. If your email address has changed, you should take particular care to tick the
`check box to force all exploder lists managed by 3GPP to be updated to reflect that new address. If you do not have an EOL
`
`http://www.3gpp.org/specifications-groups/delegates-corner
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`7/31/2018
`
`Delegates Corner
`
`account, you should send an email to 3GPP Contact with full details of your new coordinates, and MCC will update the record
`for you. However, if you change employer, your old EOL account will no longer be valid, and you should email us with full details
`of your new employer. We will issue a new EOL account and cancel the previous one.
`
`When a company restructures, or is involved in a take-over or merger, the company may itself inform the appropriate OP(s) of
`the change and in due course the OPs will inform the 3GPP Support Team. In this case, we will make appropriate changes to all
`affected employees of the organizations concerned, and delegates need take no explicit action (other than to check that their
`new coordinates are correctly recorded).
`
`If you change employer, you are of course no longer eligible to represent the old employer, unless it is within the same group of
`companies. If the new employer is a 3GPP Individual Member (or OP, MRP, etc) you are immediately able to attend meetings
`representing that new organization. If a member organization restructures itself, its delegates may find that they are no longer
`employed by their original organization. However, changes in 3GPP membership normally occur rather later, and the original
`memberships will persist for some time. Until the new structure becomes reflected in the 3GPP membership, you may continue
`to attend meetings representing your former organization.
`
`If you are the official contact person of a member organization, you can remove employees when they leave your organization
`by visiting https://portal.etsi.org/webapp/teldir/ListPers.asp. You will have to log in with your EoL account. Alternatively, you can
`notify MCC (mailto:3gppMembership@etsi.org). Unless you take this action, or the employee himself tells us he has left your
`organization, the ex-employee will retain his identity as an employee and can continue to act in that capacity if he so wishes.
`
`I am a new delegate. How do I decide which TSGs or WGs are of interest to me
`and my employer?
`
`It is often difficult for a company, especially a new member, to decide which 3GPP Groups to attend in order to be most effective
`in contributing to the work and to incorporating their ideas into the latest Release of specifications. This is particularly so for
`smaller organizations which may not have the resources to send a large enough number of delegates to cover all Groups. In
`order to make a sensible selection, you should review the Terns Of Reference of each Technical Specifications Group, and each
`Working Group, and look at the Work items and Specifications that each is responsible for. There is a structural map on the
`Specification Groups home page. Use the main menu item "Specification Groups" to select each Group of interest in turn. Each
`Group's page gives the latest Terms of Reference of that group, and in a table lower down you can link to lists of active Work
`Items and of active Specifications. You may also find the page listing the Specification series of interest.
`
`MCC can give you further information or guidance if need be.
`
` Documents area
`
`Each TSG or WG has a specific documents area allocated on the 3GPP ftp server. This is where you will find the all meeting
`documents including invitations, agenda, reports, contributions (TDocs) relating to that group. Delegates are advised to
`download and read all documents prior to the meeting. This will avoid saturating the meeting network during the first
`minutes at the start of the meeting.
`
`During the meeting, new documents are made avaiable on the local meeting server in the Inbox folder pertaining to the group in
`question. The secretary may copy them to the main public server from time to time during the meeting if time permits. After the
`end of the meeting, the secretary will ensure that the public server is brought up to date with all documents created during the
`meeting.
`
`Downloading meeting documents individually using HTTP is very time-consuming, and delegates are strongly encouraged to
`use FTP. Some organizations configure employees’ PCs to inhibit the use of FTP: delegates may wish to ask their IT
`department to relax this restriction to enable more efficient meeting participation. Bear in mind that some meetings deal with
`over a thousand TDocs.
`
`Archeological note: Written contributions are referred to as TDocs (or tdocs). This is an abbreviation of "temporary document"abbreviation
`
`and in the long-ago (pre-3GPP) era of all-paper meetings, signified that such documents’ lifespan was limited to the meeting at
`which they were presented. Following the meeting, TDocs were destroyed. If any information presented in a TDoc was to have
`continuing validity afterwards, it had to be captured in a "permenant document" or in the meeting report. For this reason, it was
`not legitimate for a publishable deliverable (TS or TR in 3GPP context) to use a TDoc as a reference. 3GPP has always
`operated 100% electronic (0% paper) as far as contribution documents are concerned. Documents are not deleted following the
`meeting, but are retained on the public server indefinitely. Neverthess, the term "TDoc" persists. But 3GPP has no concept of
`"permanent documents".
`
` Contributing
`
`Any 3GPP Individual Member or OP or MRP may make a contribution to a 3GPP meeting. Each meeting invitation will contain
`details of how to register and provide contributions for that meeting. See the Meetings pages of the web site or, more usefully,
`the Meetings tab of the 3GPP Portal for more details. All bona fide 3GPP delegates will be issued with an ETSI-On-Line (EOL)
`account, and we will notify you of your username and your password. You should use these credentials when registering for a
`meeting (see above) and you must log in on the 3GPP Portal to perform certain operations, in particular, reserving a TDoc
`number.
`
`Organizations which have been granted temporary Guest or Observer status are not allowed to make technical contributions.
`
`http://www.3gpp.org/specifications-groups/delegates-corner
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`Delegates Corner
`
`Organizations which are not Individual Members of 3GPP (or are not OPs or MRPs) must not appear as the "source" of a
`technical contribution other than those classified as as Liaison Statements. There is no restriction on organizations with which
`3GPP may exchange Liaison Statements other than outgoing LSs to the ITU, as identified in the 3GPP Working Procedures.
`
`You should familiarize yourself with the user instructions for the portal, and take great care to select the correct TDoc type
`when reserving a number.
`
` Location
`
`Most 3GPP meetings are held in countries / regions in which 3GPP Individual Members are based (Europe, North America,
`Asia.) Meeting locations tend to reflect the geographical diversity of the TSG and WG participants. Meetings may occasionally
`be hosted outside these regions by agreement of the delegates and, if necessary, the PCG.
`
` Hosting
`
`Any 3GPP Individual Member or group thereof may host a meeting. For more information on hosting requirements see here....
`
` Invitation
`
`Invitations for 3GPP meetings supplying the necessary logistical information are to be distributed by the host at least 21 days in
`advance, to the TSG or WG membership via the appropriate email exploder, and also posted on the 3GPP website.
`
`You may consult the meetings page for individual TSG or WGs or the Meetings tab of the 3GPP Portal where you will find the
`archives of past meetings, and information relating to any future meetings for that group.
`
` Document Numbering
`
`Each TSG or WG meeting has a structured numbering scheme for its documents. Delegates wishing to make contributions must
`first obtain a document number via the 3GPP Portal.
`
`Note that the obsolete Automatic Document Numbering (ADN) tool is no longer in use.
`
` Meeting Document Templates
`
`Several templates exist for submitting contributions to meetings. These can be found on the respective meeting folder on the ftp
`server, based on generic templates available in the information directory
`
`Skeleton of Technical Report document
`Skeleton of Technical Specification document
`TS/TR presentation to TSG cover sheet
`Change Request (CR) cover sheet
`Liaison Statement (LS)
`Work Item Description (WID)
`Work Item status report
`Work Item exception sheet
`3GPP presentation
`Proxy vote form [see tips on the use of this form below]
`Meeting invitation [to follow]
`Visa application letter template
`Configuring WiFi access (presentation)
`
` Drafting Technical Specifications and Technical Reports
`
`Use the skeleton documents provided (via the section above).
`
`Follow the guidance of the on-line rapporteurs' tutorial.
`
`Follow the drafting rules (all of them!) given in 3GPP TR 21.801.
`
`Also follow the procedural rules given in the 3GPP Working Procedures and the TSG procedures in 3GPP TR 21.900.
`
`Use common sense. If that fails, ask your group’s Support Team Project Manager.
`
` Responsible behaviour
`
`Delegates are reminded that they share the meeting IT resources with their fellow delegates. You should not abuse the service
`by using bandwidth-hogging applications such as movie downloads, streaming video, web-based gaming, etc during the
`meeting. Use the internet service in your hotel rooms for this!
`
`Delegates must respect the law of the hosting country, and should not visit prohibited internet sites.
`
`In cases of persistent abuse of the internet bandwidth, MCC may restrict individual’s use of the service.
`
`http://www.3gpp.org/specifications-groups/delegates-corner
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`7/31/2018
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`Delegates Corner
`
`In particular, the PCG has laid down the following network usage conditions:
`
`1. Users shall not use the network to engage in illegal activities. This includes activities such as copyright violation, hacking,
`espionage or any other activity that may be prohibited by local laws.
`
`2. Users shall not engage in non-work-related activities that consume excessive bandwidth or cause significant degradation of
`the performance of the network.
`
`Since the network is a shared resource, users should exercise some basic etiquette when using the 3GPP network at a
`meeting. It is understood that high bandwidth applications such as downloading large files or video streaming might be required
`for business purposes, but delegates should be strongly discouraged from performing these activities for personal use.
`Downloading a movie or doing something in an interactive environment for personal use essentially wastes bandwidth that
`others need to make the meeting effective. The meeting chairman should remind end users that the network is a shared
`resource; the more one user grabs, the less there is for another. Email and its attachments already take up significant bandwidth
`(certain email programs are not very bandwidth efficient). In case of need the chair can ask the delegates to restrict IT usage to
`things that are essential for the meeting itself.
`
`1. DON’T place your WiFi device in ad-hoc mode
`2. DON’T set up a personal hotspot in the meeting room
`3. DO try 802.11a if your WiFi device supports it
`4. DON’T manually allocate an IP address
`5. DON’T be a bandwidth hog by streaming video, playing online games, or downloading huge files
`6. DON’T use packet probing software which clogs the local network (e.g., packet sniffers or port scanners)
`
` Feedback
`
`For many meatings, delegates are encouraged to provide feedback on their 3GPP meeting experience via a short web-based
`survey. The URL of the survey will be made known to participants.
`
` Centralized editing tools
`
`Certain TSs contain formal SDL diagrams, MSC diagrams, and tests using TTCN. These require specialist tools to edit (see
`3GPP TR 21.801 annex H.5 and annex I. These tools are expensive to purchase or license, so ETSI graciously makes a
`centralized instance of the tools available for the use of 3GPP delegates.
`
`In order to use such tools, refer to the guideline document, then contact ETSI Helpdesk to obtain a personal account.
`
`Use of proxy votes
`
`The facility for voting by proxy is described in the 3GPP Working Procedures, but the following tips will be useful for
`organizations wishing to use this technique at TSG or WG meetings. The process is identical for both elections and technical
`votes.
`
`Consult the voting list established for the vote in question to ensure that your organization is entitled to vote by proxy.
`Ask a friendly delegate who will attend the meeting representing an organization which is eligible to vote in person if he will agree to
`cast your organization's vote. This is important! Note that
`
`You may request that the chosen person casts your vote in a particular way, but you have no way of checking whether he
`in fact did so!
`
`There is a maximum number of proxy votes which a given individual can carry. This is laid down in the 3GPP Working
`Procedures. Check that your organization's vote will not violate that rule.
`
`The letter authorizing the chosen person to vote on behalf of your organization must be drafted according to the pro forma available
`via the link on this page. The letter should be on your organization's letterhead (and not on the letterhead of the organization whose
`representative will actually cast the vote!).
`Ensure (by checking the participants list) that the person who has agreed to cast the vote on behalf of your organization
`
`has registered to participate in the meeting in question, and
`
`has registered to represent the organization designated in the proxy letter.
`
`The authorization letter must be signed by a senior person within the organization on behalf of which the vote will be cast. Ideally, this
`will be the person designated as "official contact" or "voting contact" for the organization. It is mandatory for all 3GPP member
`organizations to designate at least one such person. The letter should indicate the signer's job position and name. (MCC will reject a
`proxy letter if the person signing it cannot be identified.)
`Under exceptionsl circumstances, another person's signature may be acceptable, as long as the person is known (to MCC) to be a
`bona fide representative of the organization giving the proxy.
`The signed proxy letter should be scanned and sent by email to MCC's Voting Coordinator and to the Sectetary of the TSG or WG in
`question (both identified on the MCC page on this site).
`Prepare the proxy letter well in advance, bearing in mind all the steps above. Ideally, the signed letter should be with the Secretary at
`least one week in advance of the meeting at which the vote will take place. This ensures that MCC can validate it and catalogue it to
`ensure it is taken into consideration during the actual casting of the ballots.
`
`
`
`http://www.3gpp.org/specifications-groups/delegates-corner
`
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`7/31/2018
`
`Delegates Corner
`
`
`
`
`
`Page updated:
`
`2018-01-29: Additional info in Change of employer clause covering leaving employment. Update to the instructions for
`connecting to meeting server. New section giving guidance for for newcomers. (JMM).
`2018-01-15: Fixed broken link to 3GPP presentation template (JMM).
`2017-10-09: Section "Use of proxy votes" added (JMM).
`2017-03-17: Meeting templates and links updated (JMM).
`2016-10-18 & -19: General bringing up to date (JMM).
`2015-10-20: New template for LSs (JMM).
`2014-06-03: additional PowerPoint skeleton added, 16:9 aspect ratio (JMM).
`2014-05-21: Hyperlink to 3GPP PowerPoint presentation updated (JMM).
`
`ABOUT RELEASES
`
`FULL MEETING CALENDAR
`
`BROWSE KEYWORDS & TECH.
`
`Release 16
`Release 15
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`Release 1999
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`10-11 Sep 2018
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`12-14 Sep 2018
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`18-19 Mar 2019
`18-21 Mar 2019
`20-22 Mar 2019
`03-04 Jun 2019
`03-06 Jun 2019
`05-07 Jun 2019
`
`Carrier Aggregation Explained
`Coordinated Vulnerability Disclosure (CVD)
`Control and User Plane Separation of EPC nodes
`(CUPS)
`The Evolved Packet Core
`GPRS & EDGE
`HetNet/Small Cells
`HSPA
`LTE-Advanced
`LTE
`UMTS
`W-CDMA
`...more keywords
`
`©3GPP 2018
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